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WAAL09: Public Records in E-Mail and Winning Strategies for Managing Them

Posted by Lisa Strand
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on Thursday, April 23, 2009 in WLA Blog Archive
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"Public Records in e-Mail and Winning Strategies for Managing Them"Amy Moran, WI Dept. AdministrationNancy Kunde, retired UW-Madison Records Officer - starting as adjunct professor for SJSU in FallOpen Records/Sunshine Law: "...all persons are entitled to the greatest possible information regarding the affairs..." What needs to be retained? Public record = documentation of public decisions and transactions. Gets into area of "appraisal" - setting value of records Why save? Administrative, legal, financial, historic, and research reasons May only be disposed when authorized by an approved RDA (Records Disposition Authorization) Most public records now generated electronically Program area determines retention needs - IT has custodial responsibility Content determines record status: does it: interpret or execute policy? record important meetings? document accountability? facilitate department actions/processes? convey an action? support a transaction? support or convey a decision? Email in the workplace: Continues to grow Attachments getting larger ~93% of all incoming email is unsolicited Most...