Sample script for following up with invited candidates for Library Listening Session

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"Hi, my name is _________ from the [name of library], and I'm following up on the invitation we sent you to attend a Library Listening Session."

"Did you receive that invitation?"

If yes:
"Will you be able to attend?"

If candidate plans to attend:
"That's great! We're expecting about [number of attendees]. We really appreciate your participating and look forward to hearing your viewpoints. Is there any additional information you need about this event?"

If candidate cannot attend:
"I'm sorry that won't fit into your schedule. Is there someone from your campaign (or staff) that would be able to represent you?"
OR
"If you would like to send a statement or any other information to the group, I'll make sure that it is distributed."

If no:
"We're inviting candidates for the state legislature to share information about their candidacies and to discuss issues affecting library service. The forum will be held [date, time, place]."

"I can send that information to your attention again, if you'd like. Can you confirm your address?"

"Will you be able to attend?"

If candidate plans to attend:
"We're expecting about [number of attendees]. We really appreciate your participating and look forward to hearing your viewpoints."

If candidate cannot attend:
"I'm sorry that won't fit into your schedule. Is there someone from your campaign (or staff) that would be able to represent you?"
OR
"If you would like to send a statement or any other information to the group, I'll make sure that it is distributed."

Thank you for your time! [Provide your contact information in case the candidate needs to follow up for some reason.]

Listening Sessions