Sample letters of invitation to Library Listening Session

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To Library Supporters


[Date]

Dear [Name of attendee]:

The [name of library or friends group] invites you to a Library Listening Session on [date, time, place] to meet with candidates for the state legislature and to discuss issues affecting library service. Because you are a library supporter, we felt you would be interested in this event.

We have enclosed a questionnaire about library issues that we will be using as a guide during the forum. Each candidate has been provided with this questionnaire and a brief background sheet on [name of library] so that they may become more familiar with us.

I will be contacting you next week to determine your availability for this forum. If you have any questions, please contact me at [phone number and e-mail address].

Sincerely,

 

[Name, title]

encl

 

To Candidates

[Date]

Dear [Name of Candidate]:

The [name of library or friends group] invites you to a Library Listening Session on [date, time, place] to share information about your candidacy for the state legislature and to discuss issues affecting library service.

We have enclosed a questionnaire about library issues to use as a guide in addressing potential concerns of attendees. In addition, we have enclosed a brief background sheet on [name of library] so that you may become more familiar with us.

I will be contacting you next week to determine your availability for this forum. If you have any questions, please contact me at [phone number and e-mail address].

Sincerely,

 

[Name, title]

encl

 

Listening Sessions